Profit & loss
Membership, admission, trainer fees and the shop, set against commission, expenses, equipment and salaries.
- Money in: membership, admission, trainers, shop
- Money out: commission, expenses, equipment, salaries
- Each cost counted once
Asset register
Know what you own, and when it is due a service
Every machine with its price, warranty and service dates — and a reminder before either comes round.
Asset register
3Treadmill T5
Service due in 4 days
Cable crossover
Service overdue
Air conditioner
Warranty ends 21 Oct
Bought 12 Mar 2025 · Rs 450,000 · invoice INV-2291
How it works
Put every treadmill, rack and air conditioner on the register: what it cost, when you bought it, the invoice number, when the warranty ends and when it is next due a service. File them under your own asset heads.
The bell in the admin tells you when a service is due within seven days or is overdue, and when a warranty ends within 30 days — one click lands on exactly those items.
Filter the register by purchase date; equipment bought in a period counts in that period's profit and loss.
What it does
- Cost, purchase date and invoice number
- Warranty end date
- Service due dates
- Reminders in the admin bell
- Your own asset heads
Where you find it
- Admin → Accounts → Assets
- Admin header → bell
Goes well with
Related features
Dashboard & reports
Today's money and visitors on the dashboard; any period, and every download, in Reports.
- Today's money and visitors
- Fees due this week
- Any date range
Daily sales report
Every day's takings split into sign-ups, renewals, admission, trainer fees, dues and the shop — and by payment method.
- Sign-ups, renewals, admission, trainer fees
- Dues collected and refunds
- Shop sales in the same table
Ready to run your gym from one place?
Book a demo and see your timetable, memberships and website on GymsPilotPro before you decide anything.